Sales & Marketing Coordinator

Recent graduates whose profiles align with the requirements are encouraged to apply.

Why This Position Matters?

The Sales & Marketing Coordinator plays a key role in the visibility and commercial success of the hotel. Acting as a vital link between the sales, marketing, and operations teams, this person ensures smooth communication, excellent client follow-up, and consistent brand representation.

By supporting both sales initiatives and marketing campaigns, this role directly contributes to achieving revenue goals, guest satisfaction, and positioning the Vogue Hotel Montreal Downtown as a leading name in the luxury hospitality market.

What we offer:

·                  Thrive in a renowned hotel in Montreal

·                  Opportunity to take on new challenges and grow your career (Artifact Group)

·                  Benefits, such as life, disability, medical and dental insurance, are partially covered by the employer.

·                  Pension plan, employer RRSP contribution.

·                  Wellness programs.

·                  Various employee recognition programs.

·                  Various training programs.

·                  Exceptional discounts (Hilton

 

Key Responsibilities:

Sales Support

·                  Receive, qualify, and assign incoming sales inquiries.

·                  Handle overflow calls for the Banquet Sales, Conference Services, Marketing, and Executive Office departments.

·                  Distributed sales leads received from various lead-generation sources.

·                  Prepare accurate proposals and contracts.

·                  Respond to client correspondence and provide administrative support to the sales team as needed.

·                  Assist with various administrative and support tasks related to sales and marketing.

·                  Provide coverage for sales and marketing colleagues during absences.

·                  Attend departmental and administrative meetings as required.

·                  Create room blocks for group requests.

·                  Record and submit the monthly sales inventory report to the Director of Sales & Marketing (DOSM).

·                  Conduct site visits with potential clients as needed.

·                  Prepare monthly sales reports (individual and group).

Marketing Support

·                  Respond to marketing-related inquiries (emails, collaborations, influencers, public relations, etc.).

·                  Draft, schedule, and publish social media content (copy, visuals, LinkedIn, Canva).

·                  Participate in planning and coordinating photo shoots, video sessions, and influencer stays.

·                  Collaborate on seasonal campaigns, offers, and marketing activations.

·                  Coordinate with vendors, partners, and external agencies.

·                  Maintain up-to-date marketing documents, templates, and resources.

·                  Support the preparation of presentations, proposals, and sales materials.

·                  Manage logistics for marketing materials (orders, printing, distribution). 

Work Schedule

·                  Flexibility required during events.

·                  Occasional evening or weekend work may be required.

·                  Permanent, full-time position.

 

Skills and Qualifications

What We’re Looking For

·        Education: Diploma in Hospitality Management, Marketing, Communications, or Event Management.

·        Experience: 1–2 years of experience in a similar role (sales coordination, hotel marketing, events, administration, reservations, or front office).

·        Languages: Excellent command of French and English, both spoken and written.

·        Computer Skills:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Knowledge of Opera and Delphi systems, as well as platforms like CVENT (an asset).
• Proficiency in Canva.
• Familiarity with social media management and scheduling tools (LinkedIn and Instagram).

·        Organization and Accuracy: Strong ability to manage multiple priorities, meet deadlines, and maintain high attention to detail.

·        Communication: Excellent interpersonal and writing skills, with a professional and collaborative approach toward clients and colleagues.

·        Creativity: Creative mindset and strong eye for detail when developing marketing content or proposals.

·        Teamwork: Ability to collaborate effectively with sales, marketing, banquet, and leadership teams.

·        Autonomy and Proactivity: Ability to take initiative and work independently while maintaining clear communication with supervisors.

·        Customer Service: Strong focus on client satisfaction and retention.

·        Flexibility: Willingness to attend events, shoots, or activations as needed.

 

Artifact Group at a glance:
Artifact Group is a private investment and property management company specializing in the acquisition and valuation of real estate assets and recognized for its expertise in hospitality. Over the years, we have built a portfolio of award-winning properties in Canada and the United States. Among them, the Vogue Hotel Montreal Downtown, Curio Collection by Hilton, the first Curio Collection address in Canada, was distinguished by Hilton as "Curio Collection Conversion of the Year 2022" for the Americas.

Joining our team means joining a stimulating environment, where excellence and passion for service make all the difference. Do you have the talent and motivation? We have the right position for you!

 * Our organization is committed to employment equity and actively promotes a diverse workforce and an inclusive culture. The use of the masculine or feminine form in this posting is solely intended to simplify the text. We do not discriminate based on gender, ethnicity, religion, sexual orientation, age, disability, or any other characteristic protected under provincial or federal laws. *